Property Management

Administer all aspects of the rent collection process for all tenant billings
Prepare, distribute, and manage various correspondence to tenants including building memos, and other communication as necessary
Prepare and process contracts and work orders for services related to property management such as: snow removal, landscaping, building maintenance, utilities, and parking
Receive, process and coordinate work orders with the building operator and various service providers
Record, maintain and manage tenant information and property files
Update and maintain utility lists and accounts for various commercial properties
Generate, administer and manage invoices and purchase orders as required
Sustain tenant and broker satisfaction with timely and professional communication
Provide a high level of customer service to clients, tenants and stakeholders
Any other duties assigned by the Director

Leasing and Acquisitions

Assist in the preparation and administration of offers to lease, renewals and other lease documents
Maintain a document management system to effectively track tenant communications
Assist in the preparation of offers to lease, renewals and other lease documents
Prepare lease summaries to effectively track deadlines, rights, and options in leases
Prepare reports, meeting minutes and other correspondence as requested
Act as a liaison with brokers and agencies when required
General assistance in the acquisitions process including correspondence and due diligence

Finance

Prepare, manage and organize accounts payables while ensuring accurate and timely payment
Compile and maintain accurate records on operating expenses and income
Assist in monthly review of accounting records and preparation of monthly cash flow reports
Assist in annual budget preparation and delivery of year end operating costs reconciliation
Report, communicate and work directly with the finance team as necessary

Minimum two years of practical experience within the commercial real estate industry
Post secondary education within related fields considered an asset
Excellent written and oral communication skills accompanied by the ability to effectively communicate with stakeholders
Strong time management skills coupled with the capacity to handle multiple projects with varying deadlines
Exceptional interpersonal skills with the proven ability to develop and maintain strong working relationships
Superior organizational skills with the ability to identify and manage priorities effectively
Detail oriented with an aptitude to learn new processes and procedures
Ability to problem solve and generate solutions while remaining tactful and strategic
Proven customer support and customer service experience
Basic knowledge of accounts payable and receivable processes
Proficient in Microsoft Office applications
Experience with an ERP or property management accounting software considered an asset
Continuous demonstration of accountability, respect and integrity
Access to a vehicle and clean Class 5 licence

Commercial Property Administrator